Vehicles, Drivers, Maintenance & GPS

Vehicles, drivers, maintenance, GPS tracking and fleet performance.

How-to guides

• Tag vehicles and find them in the vehicle list

  Create vehicle tags, attach them to vehicles, and filter the vehicle list by tag, plate, model label, driver or company.

• Assign vehicle models in bulk

  Give many vehicles a catalog model at once — by source label group or across pages — so they get a maintenance schedule, with fuel-mismatch protection.

• Set a driver's weekly working shifts

  Choose a working shift, or Off, for each day of the week on the driver detail page and save the whole week at once.

• Manage company holidays on the calendar

  Add, edit and delete company holidays from the month calendar, and skip or restore a public holiday for a given year.

• Manage vehicle and driver documents

  Upload multi-page documents, link them to a vehicle or driver, reorder pages, and get expiry alerts for verified documents.

• Adjust the maintenance schedule for a vehicle type

  Browse vehicle types on the Vehicle Types page, override a service interval for your company, and reset it to the platform default.

• Mark maintenance as done

  Record completed maintenance from the vehicle's maintenance card on the web, or by linking a completed work order in the mobile app.

• Connect a GPS provider

  Add one or more GPS provider connections for your company, enter the credentials, test the connection, and link vehicles to their tracker IDs.

• See where your vehicles are on the fleet map

  Open the fleet map to see each vehicle's latest GPS position and status.

• Review a vehicle's route and telemetry for a day

  Find a vehicle-day in the GPS logs list, replay its route on the map, and read its temperature and fuel charts.

• Review vehicle fuel performance

  Use the Vehicle Performance list, fleet chart and vehicle detail charts to find vehicles consuming above their norm, and export the figures to Excel.

• Correct a vehicle performance record

  Choose which distance a performance record uses, or recalculate it from the latest GPS data, with every change kept in the audit history.

Reference

• Vehicles

  The vehicle record — identity fields, per-company plate and VIN uniqueness, Active/Inactive status, tags, the model-as-recorded label, list filters and the detail page.

• Vehicle models catalog

  The platform catalog of vehicle models — brand, model, optional year, powertrain and fuel grades — and how a vehicle's model drives its maintenance schedule and accepted fuels.

• Drivers

  The driver record, its optional sign-in account scoped to the company, and how driver name search matches full names without diacritics.

• Holiday calendar

  Public holidays and company holidays, recurring holidays, and what skipping a public holiday for one year does to scheduling.

• Vehicle odometer

  How the platform tracks mileage — the verified odometer from photo readings, anomaly review, and GPS distance added since the last verified reading.

• Maintenance schedule templates

  Service types, platform maintenance templates per vehicle model and fuel, break-in and regular intervals (km or months, whichever first), and company overrides.

• Vehicle maintenance status

  The per-vehicle maintenance items, their traffic-light statuses, the daily recalculation and reminders, and how the schedule follows the vehicle's model.

• GPS providers

  The GPS providers the platform integrates with, and for each whether it returns route points, distance only, temperature or fuel readings.

• GPS sync status

  How often GPS data is synced, what the Connected, Degraded and Error statuses mean, and how much history is fetched after an outage.

• GPS logs and daily summaries

  The GPS data stored per vehicle — position, speed, heading, odometer, temperature and fuel level — and the one-row-per-vehicle-per-day summary built from it.

• Vehicle performance figures

  How each refuel becomes a performance record — odometer distance, GPS distance, the final distance used, fuel consumption against the norm, overrides and recalculation.